Hosting the CORE

Host Application

Thank you for your interest in hosting the CORE. We are not currently looking for new hosts, however if you submit an application it will be held for future reference. The information below will fill you in on what you'll be getting yourself into if you decide to host one of our events.

I'll be honest with you. Hosting the CORE is a lot of work. It is more than an event; it is a ministry. The training day is a unique opportunity for youth workers to share ideas, to pray together and to encourage one another. Our vision is to minister to youth ministers, to unite youth workers from all denominations and to equip these servants to reach the junior and senior high kids in their neighborhoods. If you share this vision, we would love to partner with you in this ministry.

If you decide to host, you will be under no financial obligation whatsoever. We provide you with everything needed to facilitate the seminar day (I mean everything—even masking tape and pens!), and we reimburse any out-of-pocket expenses for food (within our budget agreement) or miscellaneous items purchased in preparation for the seminar.

You supply the facility and all the people-power that it takes to make the training a success. Your biggest investment will be in time and in coordination. If you agree to host the event, you will receive detailed instructions at least a month before the event. So let's take a quick look at what this day entails.

As host, your responsibilities fall within 6 categories:

1. The Facility

We will need a room for some set up time, preferably the day before the seminar, and from 8 a.m. to 2:30 p.m. (or 1 p.m. to 7:30 p.m. for Sunday seminars) the day of the event. We'll need a room large enough to seat between 50-500 people depending on the city, that can be completely darkened for video use, and that has a lighting system that can be turned on and off quickly (halogen lights cannot be used as they take several minutes to warm up). We will also need a large screen for video projection and some miscellaneous audio visual equipment. Maintaining a cool temperature in the room during the seminar is also a necessity.

2. Volunteer Recruitment

You will need 8-10 volunteers to run this event smoothly. Some will need to help with preparation and set up, and all should plan to arrive the day of the seminar at 7:45 a.m. (1 p.m. for Sunday training). All CORE volunteers attend the training day free of charge.

3. At The Door Registration

This takes 2 to 3 volunteers to process. We send out e-mail confirmations, so most everyone will be easily taken care of. Most of the participants pre-registered through our El Cajon office. All pre-registered participants receive everything they need and only stop at the registration table to pick up their nametag. All registration problems and questions are handled through our office.

4. The Sales Area

This takes quite a bit of set up time, and is best accomplished the day before the seminar when the volunteers are not rushing around trying to beat the 9 a.m. rush. It will take about 2 volunteers to run this area during the seminar. We provide you with pre-paid shipping labels to ship back any extra books. We ask that you either set up the book tables in the training room, or in the same room as the food.

5. The Food

This takes at least 3 people. We provide you with a detailed shopping list and instructions, and we reimburse all receipts the day of the seminar (within our budget agreement). We usually suggest something like doughnuts and coffee for the morning break, and cookies for the afternoon snack.

6. Event Promotion

Along with our own marketing efforts, we ask that you, as host, help promote the event in your area. We provide you with flyers and brochures to pass on to your friends and colleagues in youth ministry.

. . . . .

Although we realize that we could never totally compensate you for the amount of work you and your volunteer staff contribute to this day, as a thank you for your tremendous effort we offer you your choice of $150 cash, $200 in YS resources or a free convention registration.

After reading this description of the hosting responsibilities, if you are still interested in becoming a partner in this ministry of bringing youth workers together in your community, please fill out and submit the online Host Application.

Once again, thank you for your interest in hosting our event and for supporting our continued ministry to youth workers.